5 Mail Processing Machines to Advance Your Mailroom Technology

Efficiency in the mailroom is essential for processing, receiving and delivering both incoming and outgoing mail in a timely and consistent manner. Various factors must be considered while searching for efficiency-driven mailing machines.

Both offline and online businesses often require shipment of mailing, promotions, products and other forms of tangible communications. But, every piece of mail differs, so it is essential to weigh the products in order to get a correct estimate of shipment fees. Different types of mail processing machines are available in the market today.

Postage rates are calculated by shipping companies on the basis of weight, dimensions of package and location the packages are being shipped from and its destinations. And nobody wants to pay more than required. To pay only the required price for package, you must know the exact weight of the package. You cannot ship the package properly if there is only too little postage. As a result, the package will be returned to the sender.

This will affect the flow of the business and reputation of a company. The sender will be frustrated due to late shipments, wasted time and effort. All business persons want to avoid these types of outcomes. Therefore, mail processing machines have significant role in the mailroom of a business organization. The following five types of mailing machines can be considered if you want to improve the efficiency of your mailroom.

Postage Meters 

A postage meter is used for printing an official mark or signature on the package or letter to show that the postage has been paid. Business organizations that send out huge amounts of mail on daily basis must have a postage meter.

Postage meters are essential for saving time and energy in administering tasks. Digital postage meters have the ability to access postage as well as the entire suite of mail management information, which include certified mail, e-return receipt, and delivery and signature confirmation. CIDAN Machinery, Martin Yale Industries, BOBST, etc are famous names in this field.

Address Printers 

Right address printer is indispensable for a busy office or mailroom. Besides, it is essential for addressing the outgoing mailed items correctly and neatly. Address printing machines can eliminate the need for purchasing preprinted envelops. Thus, it helps to reduce postage costs. CECAP, Neopost USA, RENA, Pitney Bowes, etc are some of the popular manufacturers for address printers.

Labeling & Tabbing Machines

Efficient labeling and tabbing machines are essential for increasing productivity and reliability in a mailroom. Some of these machines can be able to label up to 15,000 pieces per hour. The needs of small businesses are very less. In such organizations, tabbing and labeling machines can provide finishing touch of professionalism. KT Tabbing machines, RENA USA, Buskro are famous brands.

Postage Scales 

Postage scales are required for ensuring to pay the correct amount for your outgoing mail. Both manual and electronic postage scales are available in the market.

Electronic postage scales are expensive, but they are helpful for reducing errors while reading postage amount. The machine should be selected on the basis of size, weight and type of your packages and letters. WeighMax, Avery Weight-Tronix, DigiWeigh, etc produce good postage scales.

Folding Machines

Efficient and high volume paper folding machines are essential for creating direct mailings, professional brochures, and literature in a snap. This is essential for informing your customers about your business. CIDAN Machinery, Martin Yale Industries, etc can be considered while purchasing folding machines.